October 2026

Eagle Heights Garden Committee Minutes

October 14, 2026 7 PM

Remote Meeting

Ann, Karen, Barb A, Yohan, Jolene, Lily, Will, Alex


Ann started the meeting.
Minutes: With a motion by Barb A and seconded by Will the September 2026 minutes were approved.


Registrar Update
Lily has requested the gym at the Community Center for the Seed Fair on Saturday, April 3rd and for the Seed Sort on Monday, January 18th .

The request to turn off the water has been made. There might be a freeze on Friday.

Lily and Pam installed the new water line in the 900s and everything went well. They were able to make a connection to the main line that did not involve the plumbers. There is still a small leak in the main line (300s) near the new connection. This will need to be repaired but may have to wait until spring.

Lily has started to make seed donation requests. Last year the Committee approved a budget of $400 to purchase bulk seeds from Fedco. Would like to do this again. With a motion by Karen seconded by Barb A, a budget of $400 was approved to purchase seeds. One broccoli variety in particular was great, and we will get more of it this year.

Sometimes gardeners reach out to ask if we know of anyone they can hire to work in their plot. Is there a policy about this already? All agreed it was best to leave this to individuals and not officially involve the gardens. If someone that's not an employee wanted to make a spreadsheet for this kind of thing they could.

Juries went well this year despite difficulty getting people to sign up. The method was better overall and the frequency was also good. Something to keep in mind for next season.

Lily has asked Shorewood if they can leave the leaf pile at EH in multiple smaller piles this year. They may not be able to, but could divide the piles later. We are waiting to see if Dining will take some of the existing leaves. We will try to have Campus Grounds remove some of the pile if not.

We need to pick a closing day. Nov 22 is a good option. We will try to keep parking available until then, although the portable toilets will be removed soon.

There is a gardener that is working on repairing the wheel bearings in the carts. Requesting a budget of $100 for more bearings and a grease gun. This was approved by the Committee.

There is a Campus group that has a couple of plots and they are trying to get some soil for raised beds. They are working with Facilities and the soil is organic but does not have certification. This is ok since it is a trusted source.

Garden Worker Report
Pam has a conflict and asked Lily to share that she had nothing to report.

Other topics

The newly repaired mower hit a metal pipe that was sticking out of the ground in the 1300s at EH and is now leaking oil. We will see if Housing can evaluate it when they have time.

Jolene reminded the group that there will be a pay plan discussion in January. 

Submitted by Karen, subject to correction by the Garden Committee