Friday, May 12, 2023

April 2023

                                        Eagle Heights Garden Committee Minutes


April 12, 2023 7 PM

Remote Meeting

7:00 Present: Ian, Rin, Nichole, Lily, Niels, Ann, Ninja, Megan, Jolene, Barb A, Jessica and Karen.

Minutes  Motion by Ann and seconded by Barb A to approve the March 2023 minutes. The minutes were approved. 

Registrar Update

The gardens are all full now with a total of 565 plots.  The waiting list has 16 people on it and 2 plots have already been turned over to new gardeners.  A full refund is available to gardeners that give up their plots until May 1st.

Orientations have gone well with just a few people left needing orientations.  

The Preserve is creating a new Long Range plan that will include a Visitor Center. More information is available on their website here:

The Seed Fair went well with a steady stream of gardeners on Saturday. 

The Irrigation Sub-Committee now includes Megan, Lily, Ron, Niels, Jeff, Ric and Ian, 

Lily is getting ready to install the Eagle Heights gate combination lock.  She needs to coordinate with all the parties including the Madison Fire Department.

Garden Worker Report

Megan said the only things to report are that the tools and carts are out.  The water should be turned on probably by the last week of April.  Megan will show the new Garden Workers how to reinstall the hose reels at University Houses before the water goes on.  

Megan introduced the new Garden Worker Nichole.  She will be in Madison at the end of the high school year because she is a teacher. 

Another new Garden Worker is Ian who was also introduced. Ian worked at the Seed Fair already this year.

The first workday will probably be repainting the tools.

 The water is not potable.

Calendar for April

A sign is needed to inform gardeners that the water is non potable.

The Eagle Heights gate lock needs to be installed.

We decided that we will revisit the idea of a keypad in the future.

A volunteer subcommittee is needed to plan a September all garden party.

Corner markers and number posts need to be replaced at University Houses.

Tool painting needs to be done.

For May- It might be a good idea to start with a smaller water project like the 1300’s line.

New Garden Worker

Jolene said we are now able to offer a job to the third person as the bureaucratic mess has been solved.  Jolene will know on Friday if she will take the job.  

Adjourned about 7:20 pm.

Submitted by Karen, subject to correction by the Garden Committee   


Thursday, April 13, 2023

March 2023

 Eagle Heights Garden Committee Minutes 


March 8, 2023  7 PM 

Remote Meeting 


7:00 Present: Lily, Ric, Ann, Ninja, Megan, Jolene, Barb L, Ron, Nou and Karen. 


Minutes  Motion by Lily and seconded by Barb L to approve the February 2023 minutes. The minutes were approved.  


Presentation from the Gardens Network and Rooted 


Nou Thao explained how the Gardens Network and Rooted helps promote gardening, preservation and expanding land for community gardening and food growing in the greater Madison areaThey have workshops and promote gardening and sustainability for everyone in the communityNou said she used to work at UW Housing and helped create the Children’s Garden and the Community Center. 


They have gardening activities at a farm in McFarland, gardens by Marlborough Park and Troy Gardens, among othersTheir website is for more information Nou is interested in how we can work together Are we interested in having a workshop at Eagle Heights or participating in their Garden Summit? 


After an interesting discussion we decided to see if we could have a workshop or other activity in the middle of summerThe committee thanked Nou for her presentation. 


Registrar Update 


Opening day will be March 25th. At this time we have 9 full and 3.5 half plots still empty at Eagle Heights.  At University House there are 2 empty full plots and one empty half plot.   There is a concern about EH plot 632A and B being too shadyLily and Megan will check it outThey will also check UH plot 14B which maybe should be a rain gardenEH plot 741 was eliminated and needs to be mowedPerhaps there could be a sandbox there. 


There is still a big problem with plot markers and corner posts missing and removed at University Houses. The corner markers are being thrown in the paths and the plot markers are being used for fence postsPerhaps we should make the posts J shaped at the bottom and dig them in so they are hard to remove.   


Jolene reports that we have about $11,000 in the UW Foundation account and a plumbing upgrade will probably be approved to spend the Foundation money on.  


We need to check and comment on the Long Range Plan Draft. 


Garden Worker Report 


Megan said she will be showing around the second garden worker at the end of the monthA cart workshop is needed and the tool handles need to be painted. 


Jolene reports that two garden workers have been hired, Nicole Kirk and Ian HoffNicole is a teacher who runs a greenhouse at the high school where she teachesShe will start when her school year ends. Ian will start March 26 and has experience managing a garden at an innThe third person hired is stuck in a bureaucratic problem that is not her fault and it will hopefully be solved soon so she can start working. She requests that the Committee helps impart information so they can be trained. 


The Irrigation Subcommittee will be Megan, Lily, Ron, Niels and Ric. 

The existing waterline also goes to the Biocore Prairie and FH KingIn the past FH King helped pay for the upkeep of the water systemLily will be checking on this. 


The preliminary plans include a second main line up the hillReplacement of the 1300 side line is most pressingEvery faucet needs a riser post. The main line at Eagle Heights needs a backflow valveThe water is not potable.   


Calendar for March 


The Seed Fair will be April 8th in person at the Community Center.   

Orientations will be held by Lily, Ric and Megan. 

A non-potable water sign will be posted at the share shelf.  

New shed locks with key pads are needed.  

There should be a focus on irrigation. 

There needs to be a committee formed for a September party at the gardens. 

The volunteer trees need to be removed from the gardens. 

The mowers need to be taken to UW Housing for servicing. 

Eagle Heights gate key needs to be installed. 


Adjourned about 8pm. 

Submitted by Karen, subject to correction by the Garden Committee