October 2026

Eagle Heights Garden Committee Minutes

October 14, 2026 7 PM

Remote Meeting

Ann, Karen, Barb A, Yohan, Jolene, Lily, Will, Alex


Ann started the meeting.
Minutes: With a motion by Barb A and seconded by Will the September 2026 minutes were approved.


Registrar Update
Lily has requested the gym at the Community Center for the Seed Fair on Saturday, April 3rd and for the Seed Sort on Monday, January 18th .

The request to turn off the water has been made. There might be a freeze on Friday.

Lily and Pam installed the new water line in the 900s and everything went well. They were able to make a connection to the main line that did not involve the plumbers. There is still a small leak in the main line (300s) near the new connection. This will need to be repaired but may have to wait until spring.

Lily has started to make seed donation requests. Last year the Committee approved a budget of $400 to purchase bulk seeds from Fedco. Would like to do this again. With a motion by Karen seconded by Barb A, a budget of $400 was approved to purchase seeds. One broccoli variety in particular was great, and we will get more of it this year.

Sometimes gardeners reach out to ask if we know of anyone they can hire to work in their plot. Is there a policy about this already? All agreed it was best to leave this to individuals and not officially involve the gardens. If someone that's not an employee wanted to make a spreadsheet for this kind of thing they could.

Juries went well this year despite difficulty getting people to sign up. The method was better overall and the frequency was also good. Something to keep in mind for next season.

Lily has asked Shorewood if they can leave the leaf pile at EH in multiple smaller piles this year. They may not be able to, but could divide the piles later. We are waiting to see if Dining will take some of the existing leaves. We will try to have Campus Grounds remove some of the pile if not.

We need to pick a closing day. Nov 22 is a good option. We will try to keep parking available until then, although the portable toilets will be removed soon.

There is a gardener that is working on repairing the wheel bearings in the carts. Requesting a budget of $100 for more bearings and a grease gun. This was approved by the Committee.

There is a Campus group that has a couple of plots and they are trying to get some soil for raised beds. They are working with Facilities and the soil is organic but does not have certification. This is ok since it is a trusted source.

Garden Worker Report
Pam has a conflict and asked Lily to share that she had nothing to report.

Other topics

The newly repaired mower hit a metal pipe that was sticking out of the ground in the 1300s at EH and is now leaking oil. We will see if Housing can evaluate it when they have time.

Jolene reminded the group that there will be a pay plan discussion in January. 

Submitted by Karen, subject to correction by the Garden Committee

September 2026

Eagle Heights Garden Committee Minutes

September 9, 2026 7 PM

Remote Meeting

Pam, Ann, Karen, Barb A, Lily, Will, Alex


Alex started the meeting.

Minutes: With a motion by Ann and seconded by Barb A the August 2026 minutes were approved.


Registrar Update

We have had a few new applicants recently to fill vacant plots.

We're working on the plans to replace the water line in the 900s. The fragile repairs are holding for now and the water is on.

Gretel requested some more metal conduit to mark plots. A budget of $50 was approved with a motion by Karen seconded by Barb A.

Lily had an issue with the riding mower today and got it stuck on a side path. It is not designed for these paths, and we will have to avoid it in the future. We are still waiting for the push mower to be repaired, so the grass on these paths will be left until then.

Lily and Pam will go to Haight's to see what they recommend for a second push mower for EHG.

Lily would like to offer some fall tours for new residents that might be interested in getting plots in the spring.

Garden Worker Report

Pam notes that not having the push mower has made things difficult.

Other topics

Will is wondering what types of wood are in the wood chips, hardwoods or softwoods. This isn't something we ever get information about, so we assume it's pretty random.

Has it been difficult to get people to sign up for the garden juries? Yes, very. Most juries have not been full.

Lily adds that she estimates that about 75 more people will need workdays this season.


With a motion by Barb A seconded by Ann, the meeting adjourned at 7:14 pm

Submitted by Karen, subject to correction by the Garden Committee

August 2026

Eagle Heights Garden Committee Minutes

August 12, 2026 7 PM

Remote Meeting

Pam, Ann, Karen, Barb A, Lily, Will, Ron, Alex


Ann started the meeting.

Minutes: With a motion by Barb A and seconded by Ron the July 2026 minutes were approved.


Registrar Update

Heartwood Tree delivered a small load of wood chips to EHG.

Jolene was able to get us a financial report for the last fiscal year. We are not too far off the budget. The report does not have a lot of detail, although we know that portapotty costs have risen. Lily looked into it, and we are required to have the ADA units in the gardens, so those costs can't be reduced. Lily will send a budget report to the discussion list.

Ric offered to make some repairs to the EH shed. Some of the siding is coming off and the chipboard underneath is exposed. With a motion by Karen seconded by Barb A, a budget of $150 was approved for the project.

The plastic casing on one of the weed whackers broke. With a motion by Karen seconded by Barb A, a budget of $50 was approved to repair it.

The gardeners of EH 101 are having problems with the fruit trees next to the plot. The pear tree drops diseased fruit in their plot. The plum tree was previously cut down and resprouted from the stump. Both trees shade the plot. With a motion by Barb A seconded by Karen, the committee agreed to remove these trees. Lily will place a work order with Physical Plant to have the trees cut down. They are too large for garden staff to manage.

The gardener of 101 suggested that Honeyberries might be a nice communal fruit planting in the gardens. They are low-maintenance and hardy down to zone 2. Will has planted some. Lily will look into this and report back.

Carol, who installed and is maintaining the pollinator garden at UHG, is wondering about extending the garden to include plot F4N. F4N is not assigned, and is under the black walnuts. The committee approved this plan.


Other topics

Will brought up recent issues with turkeys. The population has grown a lot. Lily heard that Eagle's Wing has also had issues with them since they roost in the trees above the playground.

Ron suggested we consider a change to the fence policy and require that gardeners put weed barrier under fences. Options were discussed. Lily pointed out that people often overlook borders and fences, and it is a common problem.

Lily said work on the EH leaf pile has been coming along. It's a lot of work, but smaller piles are now appearing. Lily has requested that Shorewood leave multiple small piles rather than one large one this fall. She has not heard back yet.


Garden Worker Report

Pam reports that the push mower at EHG is still broken. Housing Grounds has picked it up for repair. Nanci and Lily have used the riding mower but it can't reach all areas. We should try to find a second mower for EHG as backup.


Meeting adjourned at 7:35 pm

Submitted by Karen, subject to correction by the Garden Committee

July 2026

Eagle Heights Garden Committee Minutes

July 8, 2026 7 PM

Remote Meeting

Will, Alan, Yohan, Ann, Barb A, Lily, Pam and Jolene.


Barb motioned to approve the June minutes, Ann seconded. Approved


Registrar’s report

A few new gardeners have received plots. The parasitic wasps that eat Mexican Bean Beetle larva were released at UH and EH gardens. Lily said she has been working with peoples’ farm to remove hemlock. The leaf pile needs to be moved into 8x8x8 foot cubes to comply with DNR rules. Lily will be looking for workday volunteers.


Gardener Worker’s report

Pam said she has been working on the leaf pile and mowing,


Other topics

Lily left the meeting.

Jolene has been uncomfortable with her lack of gardening expertise so found it’s possible to reclassify the registrar to Administrative Assistant 2 – “lead worker”. This gives Lily the ability to directly supervise workers. Clearer communication! There’ll be a small increase in hours with the new position. The committee agreed this was a good idea.


Meeting adjourned

June 2026

Eagle Heights Garden Committee Minutes

June 10, 2026 7 PM

Remote Meeting

Jolene, Alex, Ann, Will, Ric, Pam, Sathya, Timothy, Lily, Karen, Ron, Barb A


Alex started the meeting.

Minutes: With a motion by Barb A and seconded by Ann the May 2026 minutes were approved.


Registrar Update

A few vacant plots at both garden sites but more applications coming in.

There is a request to hold a straw bale gardening demonstration from a student group called the Edible Landscapes Committee. They would hold this by the shed, and the straw bales would be organic. They have been asked to apply for a permit with the Preserve. The committee agreed to allow this provided they get the permit.

There is a request from a researcher studying pollinators to take photos in the gardens. She will stay on the paths, and has a Preserve permit. The committee approved.

Mexican Bean Beetles have been confirmed at UH Gardens. We have been ordering the Parasitic Wasps from the NJ dept of Agriculture. The cost will be around $200. With a motion by Karen seconded by Ron, the committee approved the purchase of wasps. If Bean Beetles are seen in the Gardens they should be reported to Lily.

There is no budget update because there are still no financial reports available from Business Services.

The People’s Farm will have a workday on June 20th and gardeners will be able to sign up. Lily suggested they remove hemlock before the general workday since it is very poisonous, and there is a risk of a phototoxic rash from the sap. Lily will tell people to wear protective clothing.

We could consider moving some leaf mulch into smaller piles that comply with the DNR regulation requirement after July 1 so that we can keep mulch available.


Garden Worker Report

Pam has been mowing a lot. She and Nanci have held some workdays.

 
Other topics

Zach was able to get some wood chips delivered by a friend.

 
4 cans to replace the dumpster at EHG might not be adequate. Could we have access to a larger can on the other side of the road?

When is the comment period for the new road? No timeline for the road has been set yet. However, it will be decided soon. Jolene: The road is tied to the building of the new visitor center, so make comments soon.

 
There is a new oak tree along the existing road.

 
PP says they will take fewer trips in than they have been.


Meeting adjourned at 7:32 pm

Submitted by Karen, subject to correction by the Garden Committee

May 2026

Eagle Heights Garden Committee Minutes

May 12, 2026 7 PM

Remote Meeting

Jolene, Deborah, Alex, Alan, Will, Yohan, Ric, Pam, Lily, Karen, Ron, Rhonda, Gayle, Barb A, Brad, Kelly, Missy, Therese, Lori, James, Peter, Amy.


Alex started the meeting.

Minutes With a motion by Ron and seconded by Barb A the April 2026 minutes were approved.

Access road update from Rhonda: The new service road to the PP storage area is a part of the Frautschi Center project. Map shared. The existing driveway will shift south. There is a problem with the plan for the dumpster that will need to be addressed. The access will be difficult as it is. The storm water management will be improved, and the culverts will be improved. The road for vehicles will be 14 feet wide with pull-offs for trucks to pass. The access will be secure. A stop sign will be added to the top of the hill on Lake Mendota drive.
Concerns are discussed about the safety of crossing Lake Mendota dr. Gardeners would like a change to the curvy pedestrian entrance on the map that will take gardeners in behind the dumpster and porta-potty. This will be reevaluated. There is also concern about adequate access to the leaf and weed piles by trucks. Rhonda will ask Shorewood about this. They need to get a front-end loader in there and maneuver.

 
The timeline for the project is uncertain. Some trees will need to be removed. The Garden footprint will not change, and no lights will be added.

 
Questions: Why is the road right next to the garden path? They are trying to keep the disturbed area to a minimum. Jolene: Could a natural fence be installed? Rhonda: The fence could be slightly above the ground to allow animals to go under. Concern that children can climb chain link fences. Was a tree survey done? Yes, in the area that the road is planned for.

Registrar Update

$1500 was donated in assistance funds and half has been given out. More than half of the recipients were apartments residents. Vacancies: one large plot at EH and four at UH. Nine small plots at each site. We will probably see a few cancellations in the spring as usual. More applications are coming in.

Do we want to contribute volunteer time to help the People's Farm control their thistles? Yes, we can work together to help them. It is in our interests to reduce these weeds also. Volunteers can be given workday credit.

How can we organize the juries to be consistent? This is often a difficult problem. We probably need more groups and more follow-ups. Looking for specific problem weeds is a good idea. People on the jury need to be available once a month. Will: What if we scheduled juries like workdays instead? Set the dates biweekly for Saturday mornings. Also, we should give the juries resources and information about weeds. Everyone likes this plan. The juries will be set up like workdays for every other Saturday morning. There will be two teams at EH and one at UH.

A gardener expressed concern about mouse/vole traps catching toads since they will want to go in the PVC pipes. We could add a requirement that the pipes be raised off the ground. Agreed.

Do we want to consider getting wood chip deliveries that could contain black walnut? Juglone breaks down after 6 months in chips. Yes, if this allows us to get chips we should accept them. We could potentially put a sign at the pile.

The Eagle Scout that make the Leopold benches delivered them. There are two in the tree island at EH and two by the fruit trees at UH.

Some gardeners are not aware of the new mouse and vole trapping option. Lily will send this out again.

Garden Worker Report

Pam: Just getting started on the season. We've had a few good workdays.

 
Other topics

-Jolene: Thanks for the help for Eagle's Wing. They are really pleased with the Peace Garden and they send their thanks.

 
-Thanks for the mowing!

Submitted by Karen, subject to correction by the Garden Committee

April 2026

Eagle Heights Garden Committee Minutes

April 8 , 2026 7 PM

Remote Meeting

Alex, Ann, Yohan, Ric, Pam, Lily and Karen.


Alex started the meeting.

Minutes With a motion by Lily and seconded by Pam the March 2026 minutes were approved.


Registrar Update

There are 10 full plots and 24 half plots open in the gardens. 26 new gardeners have been assigned plots since last month's meeting. Half of all the openings at at UH, which is proportionaly a lot. Many of these are in the shadier A row.

The Seed Fair will be this Saturday from 9-11.

A gardener would like to plant mountain mint in his plot for pollinators. The committee approved this request. Mountain mint is not considered invasive.

Bucky's is adding a $31.50 fuel surcharge every month. This will continue until the priced of gas goes down. They did not tell us about this ahead of time, but we do not really have an alternative.

We should learn more soon about the Physical Plant storage area access road project. The GOC will attend a meeting with the surveyors on April 20th to hear the results of their inital assessment. There will also be a time later this summer for public comments on the environmental impact of the whole visitor center project. The Committee's main concern is safety, both during the construction of the road and after, when it is used by trucks.

A gardener that put down sod in a couple of plots has been asked to remove it. He has asked for the grass to be grandfathered in. Discussion ensued. The consensus of the Committee is that sod is not in keeping with the intentions of the gardens, and is not a cover crop. The definition of cover crops was made more explicit in the 2026 rules, and the gardener agreed to these when renewing.

Ron could not attend, but made a suggestion to improve the EH irrigation update plan. Rather than adding another line to the 300s row for redundancy, the line that goes from the 500s past the People's Farm would be extended up the North side of the hill. This would feed the existing lines from both ends, providing a backup if one line fails, and better water pressure when both are working. Also no lines would ever cross.

Garden Worker Report

One new garden worker has been hired. Her name is Nanci, and Pam and Lily met with her on Monday for a tour of both gardens. We will only be hiring one garden worker at this time.

With a motion to adjourn by Lily and seconded by Ric, the meeting ended at 7:20

Submitted by Karen, subject to correction by the Garden Committee