Wednesday, June 10, 2020

2020 Minutes






Eagle Heights Garden Committee Minutes

May 13, 2020 7 PM

Remote Meeting


7:00 Present: Illana, Jolene, Niels, Ann, Barb L, Sandra, Jessica, Megan, Ric, Karen, Gemma, Barb A and Kathryn.


Minutes
Motion by Kathryn and seconded by Ric to approve the March 2020 minutes. The minutes were approved.

Registrar Update

Kathryn said the gardens are full with 7 people on the waiting list. Rhonda will be preparing a new, up to date map of the gardens. People have been asking about a compost sale. How would it be possible?

Sandra and Kathryn did an orientation video. The link will be sent to the committee and we can review it.

Garden Worker Report

Megan said she had nothing to report as she has just gotten back to work. She says she does not know how to fix plumbing, but wants to learn. Will fixed one problem in the 700’s line and the water was on for a while, but it is off again due to another leak.

Jolene said she has not taken any action with the UW Housing doing mowing.

The hoses at University Houses are in bad shape and need to be replaced. There are 15 water stations and she proposes we replace half the hoses this year and half next.

Motion by Karen and seconded by Barb L to replace 7 hoses with high quality hoses up to $700. (estimated to be $60 X 7= $420.) Motion approved.
Some of the hose reels also need repair. Ric and Megan are volunteering to work on this project. There was also discussion that the T poles work well for hoses too. The hose reels kink the hose at the attachment point. There was agreement that the hoses should be drained and stored inside in the winter.


Essential work for garden workers




Plumbing repairs

Mowing

Half plot markers

Cart repair


Megan proposed she cut soda cans and fold in the sharp edges, emboss letters on them and attach them with sheet metal screws.

It was agreed that there will be no work crews with large groups of people this year.

Will wants to build a retaining wall in the 900’s.

Other potential projects include rechipping paths, removing thistles and cutting down dead trees.

The trees could be cut down with a hand saw. Jolene said that the trees could be chipped upon request by Housing.

The blackberry at the University Houses weed pile needs to be pruned. Gemma volunteered to lead a work crew to do it.

Discussion ensued about creating a list of jobs to be done around the garden for workday credit. Kathryn will coordinate the list.

As was agreed last year, there should be only 2 small picnic tables under the arbor. Niels said he would move the extras to across the road.

The garden shed needs to be cleaned.

Kathryn said we might need to think about changing the requirement of payment for workdays when we do not have a lot of workday opportunities.

Discussion ensued about a google document to list workday opportunities. Illana said she would create a read only list. Jolene said gardeners could tell us what they thought needed to be done and Kathryn would approve the jobs.

Cleaning abandoned plots will be available

Barb A asked when the Arbor would come down. It would be better for the plants if it came down in the fall. Jolene said she doesn’t know when it will happen due to Covid.

The water lines could be redone at Eagle Heights one at a time.

Will’s expertise is needed to redo the waterlines.

Jolene asked about the progress on the garden worker manual. Illana reported that Will would send it, but it has not happened yet. Discussion ensued. The idea to interview Will and produce a manual from the oral interview was again proposed and supported.

The 100’s line is new and we don’t have as many problems with it. Jolene said that a project as big as redoing a whole water line would have to go out for bid if done by the University. The foundation account can be used for improvements and emergencies. We must get approval to spend the money from the GOC. After discussion, it was agreed that the regular account should be used.

Megan expressed interest in being part of redoing the water lines. Ilana said she would contact Will about the Garden Worker manual again.

Jolene said the committee is responsible for holding the Garden Workers accountable. If someone is not doing their job, probably they shoud not have their job anymore.

There should be a requirement that the Garden Workers reply to each others emails, attend monthly meetings and reply to emails.

There was agreement to do a check in meeting in 2 weeks, May 27 from 7-8pm.

Adjourned 8:12

Submitted by Karen, subject to correction by the Garden Committee




Eagle Heights Garden Committee Minutes

March 11, 2020 7 PM

Eagle Heights Community Center


7:00 Present: Illana, Jolene, Will (a new gardener), Megan, Ric, Karen, Alan, Barb A and Kathryn.


Minutes
Motion by Kathryn and seconded by Barb A to approve the February 2020 minutes. The minutes were approved.

Registrar Update
Seed Fair Cancelled

The Chancellor has cancelled all gatherings of larger than 50 people, so the Seed Fair is cancelled. We have a lot of seeds and we need to get the seeds to the gardeners. Discussion ensued. We have 571 plots. A small group of people could make bags of 15 seed packets with cool weather type seeds like peas, greens, lettuce, radishes, etc and probably beans because they can be planted earlier than the true summer seeds. Things like squash, cucumbers and melons will be given out later at the garden. Tomatoes, peppers and eggplant will be put on the share shelf so those gardeners who start their own plants can do so. Flowers will also be put on the share shelf.

Seed packets will be ready by March 28, the old Seed Fair date and will be given out at both Eagle Heights and University Houses gardens. Row cover will be sold at both plant sales. Garden orientations will be limited to 30 people each to stay under the fifty people limit of the chancellor.

Cool weather plant sale April 26

Warm weather plant sale May 24

There have been 439 applications so far, with 375 of them being renewals. There are 132 plots still available.

Kathryn has tried to contact the Sweet Potato Project people but has had no answer so far.

Garden Worker Report


Garden worker Will reports by email that carts and tools will go out this weekend.

Illana said we were still in need of a garden worker manual. She will send an email to Will.

Updates on University Houses road, Lakeshore Preserve and the Arbor

Our invited guests have not been able to come, so some of these items will need to wait.

Kathryn reports that the gardener in University Houses plot B2 has agreed to move to the C row so the leaf pile can be expanded to include both A5, B1 and B2, which is good news. This would mean that there would probably be room for wood chips here also.

The Arbor has not yet been removed. The arbor rain garden is siphoning water off, which is useful. We need a better agreement about how much common area we want to garden. For example, the daylilies near the shed are not getting any care. We need to think about how much work we can actually get done. We need a shared vision about what we can actually get done without overextending volunteers and garden workers.

Kathryn suggested we have an Inventory of all Common Areas Sub-Committee and she agreed to be on it. There was general agreement that this was a good idea. Kathryn will send an email about this topic.

Plumbing


The water leaks still have not been fixed. Jolene has sent a work order to UW Plumbing. FH King would like the water on by April 16.

Motion to adjourn Karen/Barb A

Adjourned 7:45

Submitted by Karen, subject to correction by the Garden Committee 




Eagle Heights Garden Committee Minutes

January 8, 2020 7 PM

Eagle Heights Community Center


7:00 Present: Jessica, Illana, Rhonda, Niels, Karen, Ann, Barb A, Barb L and Kathryn.

Minutes Motion by Kathryn and seconded by Barb A to approve the November 2019 minutes. The minutes were approved.

Registrar Update

There have been 140 applications so far, with 120 of them being renewals.

Shorewood continues to bring leaves, but the space at Eagle Heights is full. Will has been asked to talk to Shorewood about the problem. Perhaps those extra leaves could go to University Houses.

Also manure was delivered to the weedpile pad at Eagle Heights… Yeah!!

Scott at Gardens To Be will be providing plants for the plant sale.

Seed Fair will be March 28.

Garden Worker Report

No report.

Access Road to Universtiy Houses Garden


Discussion ensued about the difficulties of providing services to University Heights due to no access during wet weather. Rhonda said that the issue should be taken up at the GOC. There was discussion about expanding the leaf pile near B1 plot and perhaps expanding it to include B1.

It was agreed we would consider expanding the weedpile to include B1 and that we would pay for the access road to the present leaf pile near B1, which is all that is needed to service the garden. It would be possible to continue putting leaves at the further west leaf pile only when the ground is frozen.

Rhonda said that the access road will require a large stone base because water flows across the land between the leaf pile and the weedpile. She said perhaps UW Grounds will do the work like they did for the weedpile at Eagle Heights.

Arbor


After consultation with UW Grounds, the recommendation is that the arbor needs to be taken down and rebuilt. The poles are in bad shape. The arbor was built by R. Gunderson.

Our choices seem to be:


Take it down

Rebuild the existing arbor

Build a new arbor at the same site

Discussion ensued. What are we doing with this area? Mowing has been a problem. Two picnic tables are enough. There are one or two grape vines left which struggle a little with mildew. Rhonda suggested we need a Master plan for the area. We agreed it was a good idea to have a Master Plan. Rhonda thinks she may have the orginal plans for the arbor. We should also take pictures of the arbor. Protecting the grapes and having temporary support for the vines was mentioned. We agreed to make a decision about taking down the arbor at the next meeting.

Plumbing Problems

There are large holes dug along the 900”s and 1300”s to expose the water pipe that were not able to be repaired before winter. Concern was expressed that a fence was needed along with the carts around the holes. Jolene suggested that Will fence the holes.

Other Items

There area along the road at Eagle Heights where MGE buried the power line belongs to the Preserve. Discussion ensued. The sumac and elderberries were good. What is the shared vision for the area? It seems like a good topic for the GOC.

Jolene will come to the next meeting to talk about hiring Garden Workers.

Adjourned 7:54

Submitted by Karen, subject to correction by the Garden Committee

Wednesday, March 13, 2019

2019 Minutes






Eagle Heights Garden Committee Minutes

November 13, 2019 7 PM

Eagle Heights Community Center


7:00 Present: Megan, Illana, Will, Niels, Karen, Ann, Alan and Kathryn.

Minutes Motion by Kathryn and seconded by Ann to approve the October 2019 minutes. The minutes were approved.

Registrar Update

We have received six big boxes of seeds from Seedway, so we have a lot of seeds. Discussion ensued about how many seed packets to give away to each plot at the Seed Fair. It was decided that we could give 20.

There was discussion regarding the 2020 application and the rules. It was requested that the no hoses in the path be in bold type, which everyone agreed to. There has been a problem with some gardeners storing non-gardening related items in their plots. After discussion it was agreed that a new rule will be that non-garden related items will be removed from plots.

Kathryn will send an email to the gardener in question giving one week to remove the items. If the items are not removed they will be removed.

Seed Fair will be March 28.

Garden Worker Report


Will reports that Jolene said the raise for Garden Workers has been approved to $15/hour. The gardens are being closed down and the tools and carts will be put away. Will is doing the Eagle Heights shed and Kathryn will do the University Houses shed.

One problem is the two large (3’ x2’ x2’) holes above two water line leaks at Eagle Heights. The UW Plumber was called at the beginning of October to fix the leaks, but it hasn’t happened yet. The dirt from the holes is sitting in carts.

The UW Preserve folks have given us a Ford diesel tractor with a 4’ brush mower that works for mowing the perimeter of Eagle Heights and all of University Houses.

Megan reported on the equipment in the Eagle Heights shed. There are two tillers, one large and one small. Will said the large tiller belongs to FH King and we can use it. There is a mower that doesn’t work that needs to be taken to Middleton Power Center. They repaired it last year and it only ran for 15 minutes. The mower belongs in the University Houses shed. Megan said there is a large wheelbarrow with caging and tarps also.

2020 Plans


Kathryn proposed that there be no meeting in December and we plan to use the January 2020 meeting to talk about what we want to accomplish in 2020. There was general agreement with this plan. Important items to fix are deliveries of leaves, wood chips and manure to University Houses and rebuilding the Eagle Heights arbor. Discussion ensued. Could we hire UW Grounds to move leaves from the Eagle Heights pile to University Houses after the road is frozen?

Discussion continued about having an accessible service road at University Houses. There are many options: gravel, porous pavers or other? Illana will ask Kelly about a service road.

Garden Worker Manual


Illana asked Will about information for a Garden Worker Manual and he said he has all the information and will give it to her including contact lists, calendar year tasks.

Cleared area near the power lines

What are the Preserves plans about the cleared area where the MGE power line was put underground? The plans are unknown at this time.

Adjourned

Submitted by Karen, subject to correction by the Garden Committee


Eagle Heights Garden Committee Minutes

October 9, 2019 7 PM

Eagle Heights Community Center

7:00 Present: Megan,, Jessica, Will, Louisa, Eunhae, Karen, Barb A, Jolene, Athena and Kathryn.

Minutes Motion by Kathryn and seconded by Louisa to approve the September 2019 minutes. The minutes were approved.

Registrar Update

The inspecting of plots has ended for the season. Since row cover was on sale, it has already been purchaced for the 2020 Seed Fair. We have received seed donations from Seed Savers, Baker Creek, E & R and will be getting seeds from Renee’s.

Seed Fair will be March 28.

The last day for the porta potty will be November 6th. Our financial summaries are available thanks to Jolene. Gretel and Will Z will be checking plot markers and corner poles.

Guests from UW Preventative Care

Medical students Athena, a gardener at Eagle Heights and Eunhae introduced themselves. They are part of a 10 week volunteer project focusing on Preventative Health. What would be a good project at the gardens? Discussion ensued. A person emailed Kathryn about animal scat in the gardens and was concerned about round worms. Perhaps a food safety and cooking guide would be good.

Garden Worker Report


Will reports that Eagle Heights shed now has electricity. We now have battery powered weed wackers that can be used with work crews. This means path maintanence can be easily done with work crew labor. There are three seeps in the water lines that need to be repaired. The repairs to the branch lines will be done by the UW Plumber. The water will be turned off next week at University Houses.

A concern was raised about the stockpiling of sand in the weed pile area at Eagle Heights. Teaching the gardeners weed pile rules has been difficult and having sand in the weed area is confusing.

Arbor Posts


Jolene will have someone from UW Grounds come and look at the Arbor. Barb A would like to not be involved with the Arbor reconstruction and just keep gardening at the Arbor.

Shed Cleanout

Megan cleaned the shed. She reports that there are a large number of machines in the shed that don’t get used. Barb a said the push mower is no longer needed. Discussion ensued. Megan will make an inventory of the large items in the shed.

There is a large pile of wood chips on the University Houses parking pad that needs to be moved. Jolene thinks we need a service path at University Houses. It was suggested that an empty plot at University Houses be used to stage the chips until they are used.

Adjourned 7:40pm

Submitted by Karen, subject to correction by the Garden Committee




Eagle Heights Garden Committee Minutes

September 11, 2019 7 PM

Eagle Heights Community Center

7:00 Present: Megan, Karly, Kylar, Niels, Ric, Mark, Karen, Barb A, Jolene, Ilana and Kathryn.

Minutes Motion by Kathryn and seconded by Ric to approve the August 2019 minutes. The minutes were approved.

Registrar Update
The weed juries have given their final reports. A quarter of the plots at University Housess are weedy. It has been a difficult season because the weather was difficult. After advertising that gardeners could do their workday by clearing abandoned plots, 25 gardeners have cleared 21 plots for workday credit. With the free plot offer until the end of the season, 14 new gardeners have 13 new plots.

Presently there are 2 full plots empty at Eagle Heights. At University Houses there are 6 full plots and 4 half plots empty.

Ulrike led a workday at University Houses and much was accomplished. The plot next to the Arbor Garden was cleared by volunteer and looks wonderful. Barb A said the path next to the Arbor Garden is being cleared of quack grass too.

Garden Worker Report

Karthryn read Will’s report. He says that University Houses has been mowed now and the Eagle Heights shed now has electricity. Shorewood cleared the weed pile and there will be a workday this weekend in the 1300’s and shed. Megan said she has been working on repairing old wheelbarrows and carts. Jolene is buying a weed whacker.

Garden Worker Position

Jolene said that changing the rate of pay for garden workers is easy She will try to get it done before the end of the calendar year. She is still exploring the possibility of using the Housing grounds crew for heavy jobs. When we do advertise for the garden worker position, Kathryn will have a notice in the weekly gardener email.

Arbor Posts

Barb A still needs to contact the orginal builder.

Parasitic Wasps to control Mexican Bean Beetles

After discussion, Barb A agreed to call the UW Ex entomoligist to find a more reliable source for the wasps.

Garden Worker Manual

A garden worker manual would be a good resource for the garden workers. It was suggested that Will could just tell a group of people about the garden work and the people would just write and later compile the information into a garden worker manual, complete with maps.

Arbor Garden

Barb A would like some stepping stones for the Arbor Garden for the after she is sure the quack grass is gone along the path. After that she would like to plant no mow grass. She would like someone to volunteer to be a friend of the rain garden.

Motion by Niels/Karen to adjourn

Adjourned 7:27pm

Submitted by Karen, subject to correction by the Garden Committee


 
Eagle Heights Garden Committee Minutes

August 14, 2019 7 P.M.

Eagle Heights Community Center

7:00 Present: Barb L, Karen, Barb A, Jolene, Ann, Ilana and Kathryn.

Minutes Motion by Kathryn and seconded by Barb L to approve the July 2019 minutes. The minutes were approved.

Registrar Update

The garden juries for July met and there are more bad plots. Twenty plots have been given up or confiscated, 34 plots have improved. There are 8 empty plots at Eagle Heights and 8 at University Houses. Kathryn will be writing a Housing newsletter article about free plots in the next issue.

Garden Worker Report

No report as no garden workers attended the meeting.

Garden Worker Position

Since Mags has resigned as Garden Worker, there is an empty position. Jolene said she has been thinking about the difficulty of filling the position in a more sustainable way. Jolene has been in her position for 3 years and we have hired 4 garden workers. Some of the ideas were to keep the Registrar’s position the same. Keep a Garden Worker that runs work groups and directs the work flow of other Garden Workers.

One of the problems is the money is not enough. The Garden Worker Position pays $13 and $15 an hour would be much better. Another idea is that current Housing employees can work dining hall shifts. This could allow the garden worker to make money in the winter.

We all agreed that Jolene will explore the options and that paying $15 was a good idea. (Kathryn abstained from this vote.) It would also be a good idea if new jobs were posted on the garden notice boards. It takes a long time to hire a new person and these ideas are for next year.

In the short term, could Megan work more hours? We need to think about filing in the gaps. Could we use workday labor to maintain the paths? Another idea is to allow experienced gardeners to run workdays. Kathryn suggests to offer the running of workdays to the people on the discussion list. Discussion ensued. It was agreed that we would contact the Preserve about how they run their volunteer program. Jolene said it should probably include a basic background check for volunteer leaders.

Problems with Signs at the CALS Research Plot

The CALS Research Plot originally posted signs only in Chinese saying not to steal the vegetables. This was cause for concern by some gardeners who suggested the signs showed bias against Chinese people. Discussions occurred between representatives of the Chinese community and CALS. The signs now include English, Korean and Chinese. (Note-This plot is not under control of Eagle Heights Gardens.)

Eagle Heights Community Garden Policy about notifications signs is to continue to support communication in multiple languages. UW has a list of the 5 most commonly spoken languages on campus.

Thefts

When strangers are in plots taking vegetables that are not theirs, call the UW Police.

Help requested

An email will be sent requesting help in the Arbor Garden. Also Kathryn requests the use of a truck in exchange for workday credit. Is there someone who would be willing to organize an ice cream social and tomato tasting party?

Motion by Ann/Barb L to adjourn
Adjourned 8:10pm

Submitted by Karen, subject to correction by the Garden Committee


Eagle Heights Garden Committee Minutes

July 10, 2019 7 P.M.

Eagle Heights Community Center

7:00 Present: Barb L, Karen, Megan, Will, Jude, Ann, Ilana, Ric, Jessica, and Kathryn.

Minutes Motion by Kathryn and seconded by Ric to approve the June 2019 minutes. The minutes were approved.

Registrar Update

Plot 115 has been planted with Ground Hog diakon and Austrian winter pea. The weed juries reported and 7 plots have been confiscated and 5 other plots voluntarily given up. There are 13 plots open at Eagle Heights and 6 at University Houses.

Garden Worker Report

Will reported that the gardens are in reasonably good shape with the mowing. UW Grounds is donating wall building material for the 100’s path, which will be placed near the weed pile.

Some of the trees on the east side have been killed due to girdling by animals when the snow was higher than the tree tubes. All agreed that it would be a good idea for the work crews to take the dead trees down and remove the debris.

All of the siphon valves have been replaced at University Houses and Eagles Heights.

Megan reported that she would be mowing on Monday. Will bought new wheelbarrows for University Houses and Megan put them together.

Three dozen water spigots have been ordered, but not received. As Bobby has resigned in purchasing, Jolene will take care to find out why the spigots are not here.

The entire back of University Houses is wet and difficult to mow. Will is working on the broken flail mower. Discussion ensued.

Motion by Karen and seconded by Barb L to authorize Will to take the flail mower in for repairs. Motion approved.

Manure

The farm owner reported that UW Grounds was out to see the manure pile.

Trees

There needs to be a discussion of the future of the fruit trees. Remove dead trees and evaluate what remains. What about ornamental bushes? It was agreed that the trees do make a nice boundary and a boundary is good.

Weed pile

Gardeners are requested to place the weeds on the concrete pad at Eagle Heights. At University Houses the weed pile will be cleaned up by Housing. Kathryn will again send an email to all gardeners about proper weedpile use.

Fallen Tree

There is a tree fallen on the Charter data line near the shed at Eagle Heights. Many different people have been informed, but it has not been removed yet.

Motion by Barb L/Karen to adjourn

Adjourned 7:37pm

Submitted by Karen, subject to correction by the Garden Committee


Eagle Heights Garden Committee Minutes

June 12, 2019 7 P.M.

Eagle Heights Community Center

7:00 Present: Barb L, Karen, Jolene, Megan, Will, Mags, Alan, Niels, Ann, Ilana and Kathryn.

Minutes Motion by Will and seconded by Kathryn to approve the May 2019 minutes. The minutes were approved.

Registrar Update

Many things have happened. The arbor shade was repaired by Ann and Gretel. There was a new Arbor rain garden workday was led by Barb A and Jim. The extra seeds were taken to the Master Gardens by Barb A. Some of the seeds also went to Troy Gardens. The plant swap was last Sunday and went well.

There are 6 plots available at Eagle Heights and 2 plots will be taken back. There are 7 plots available at University Houses.

Garden Worker Report

Will reported that Heartland wood chips can be delivered to Eagle Heights but the path at University Houses is still too wet. There are still two more paths on the north of Eagle Heights to be done. Mowing has been difficult this year because the Preserve tractor we used in the past is not operational. Our new mower is operational and was tested in the 1200’s.

The electricity to the shed is still waiting for MGE. UW Electric is finished. The cold winter caused some trouble with the old nylon connectors. These leaking connectors need to be found and fixed. Manure- Will reported that UW Grounds still want it, but it has been very wet. He will check on it.

Arbor- Barb A has the contact name for the builder.

Discussion ensued about the delivery of supplies to University Houses. The wet and soft road problem is solved when the ground is frozen in last fall. It was agreed that we should have wood chips delivered then too. The question was asked if we could dump for a temporary time on the UW parking lot. Compost will be delivered to University Houses this Sunday by the cartload on a lift gate truck to those who signed up.

Barb L is happy about the mowing and thanks the garden workers.

Will reports that there have been problems with the outhouse with people putting sticks and dirty diapers in the toilet. This makes it very hard to pump the toilet.

Adjourned 7:37pm

Submitted by Karen, subject to correction by the Garden Committee


Eagle Heights Garden Committee Minutes


May 8, 2019 7 P.M.

Eagle Heights Community Center

7:00 Present: Barb L, Karen, Jolene, Jessica, Will, Ben, Ric, Barb A, Niels, Ann, Ilana and Kathryn.

Minutes Motion by Kathryn and seconded by Barb A to approve the April 2019 minutes. The minutes were approved.

Registrar Update

Kathryn said there are 24 plots left with 15 of those at University Houses.

The cool weather plant sale went well and the compost sale functioned well with the workday crew delivering the compost. We will have another compost sale at the warm weather plant sale on May 19th with the workday crew.

We still have a large number of seeds that we need to give away. Discussion ensued. Suggestions included Master Gardeners and other community gardens.

Garden Worker Report

Will reported that a wall at University Houses has been fixed but still needs to be backfilled with wood chips. The electricity work is finished in the shed and we are waiting on MGE to connect from the pole. Will is going to put up fencing to protect the grass swale area near the weed pile from dumping.

Hiring Update

Jolene said the 2 candidates that we have offered the job to have accepted and now we are waiting on Human Resources to finish their process. The new Garden Worker start dates are next week.

Time Banking

Ben introduced the idea of Time Banking at the garden. It is an exchange system based on time not money. One hour is equal to one hour. It could be used at the gardens with tasks like weeding, watering and hauling mulch. The benefits would be: strengthening community, increasing gardeners success and perhaps decreasing the number of gardens given up.

There seem to be three ways to keep track on the hours. First, an email with a coordinator, which would probably be somewhat cumbersome. Second, there is a start up platform available called Community Weaver which does have fees associated with it. Third, the existing Dane County Time Bank (DCTB) could be used. The DCTB was supportive when Ben contacted them and Ben thinks this is best.

Discussion ensued. Everyone would have to sign up themselves. It was asked if there were translation services. Needs can be posted and participation is voluntary. Ben will write up a description of the DCTB and how it would work at the garden. Kathryn will send out the information in an email. All the committee agreed to try it.

Arbor Repairs

Barb A asked which direction we were going to take. Ric earlier introduced the diamond pier system. Are the posts still sound or do we need to start over? Niels said that Roald Gunderson was the contractor that first built it. It was decided that Barb A will contact Mr. Gunderson ask his opinion. It was agreed that the eventual goal was to have an arbor where the posts are not in contact with the soil.

The shade cloth is also ripped. Karen and Ann agreed to repair the cloth if someone takes it down.

Manure

Will reported that a source of high quality horse manure was located by Ann. After visiting the site Will estimates about 100 yards of manure are available which we would share with UW Grounds. The farmer and UW Grounds are now in discussions about how and when to move it. Will hopes to have UW Grounds let us have the more aged portion of the pile. The delivery will not take place until the ground dries out, which will probably be in June.

Motion to adjourn 7:45 by Will and seconded by Karen

Adjourned

Submitted by Karen, subject to correction by the Garden Committee
 


Eagle Heights Garden Committee Minutes

April 10, 2019 7 P.M.

Eagle Heights Community Center

Minutes from March were approved

I. Registrar's Report: Seed fair went well. Some wrong plot numbers may have been given out. Received an email from Ben regarding time banking to help gardeners help one another. All were interested in hearing more about this.

Discussion about how to appoint garden co-chairs in the future. Kathryn will bring suggestions for policies to future meetings.

II. Garden Worker's Report: Tool order was shipped. First mowing will be the second week of May. Path in the 700s is slumping but we will hopefully get another year out of it.

III. General discussion:
Lots of fences going up. Perhaps we need a real policy in place about them? Kathryn will also mention why they aren't a good idea in her email. Also seems like a lot of voles/moles/etc. A discussion of what might work for those or why there are more ensued. (See link at bottom)

Jolene reached out to two possible hires for garden workers and they both accepted. This is great news! Michaiah's last day is April 25th and all were appreciative of the work he did for the garden.

Alan spoke to people at One City about doing outreach. They are interested in a plot next year if we had someone who would be responsible for it. They are interested in field trips this year. Maybe we could do a lunch for the kids and help with transportation.

Meeting adjourned.



Eagle Heights Garden Committee Minutes

March 13, 2019 7 P.M.

Eagle Heights Community Center


7:00 Present: Barb L, Karen, Jolene, Alan, Ann, Ilana and Kathryn.

Minutes Motion by Kathryn and seconded by Barb L to approve the February 2019 minutes. The minutes were approved.

Registrar Update

Kathryn said she has renewed 383 plots and we have 71 new gardeners. Right now we have no waiting list. New applications are coming in all the time and we have around 100 plots left.

Will Z checked for missing plot markers and found only a couple missing. He also reports he did not see voles.

The Seed Fair will be March 30. The Sweet Potato Project will have an informational table. We have 33 volunteers and Kathryn will ask Will about cutting the row cover. Orientations will happen at Eagle Heights and University House the weekend of the Seed Fair. Ric, Ulrike and Mr Lui will join Kathryn doing orientations.

Kathryn asked Jolene about who in Housing puts up the Eagle Heights parking signs and Jolene will find out.

SEED FAIR will be March 30.

Garden Worker Report

Ilana says that according to Will the electricity is being finished to the shed. The flail mower has not yet been ordered because the tractor is buried by carts. When the carts come out, then the flail mower will be ordered.

Will reported that we may be about to get manure from a local stable.

Treasurer’s Report

Barb L said there were some problems with the garden deposits being credited to the proper account, but the problem seems solved now.

Discussion of Spending Money

Ann said an upgrade of the website is necessary for security purposes. There have been multiple hacking attempts recently. Discussion ensued.

Motion by Barb L, seconded by Kathryn to authorize Ann to spend up to $400 to upgrade the website. Motion approved.

Discussion ensued about what to spend money on.

-Concrete weed pad at University Houses

-What about having a social activity involving free food at the Plant Exchange in early June?

-Jolene said perhaps we could pay speakers to hold winter talks of interest to gardeners.

-Alan asked if a school could have a garden plot. Kathryn said yes school groups have had plots in the past. Alan said it would help if there was some support. Discussion about how to make a plot work with young children occurred. One of the difficulties of a school plot is maintenance and care. A good way to get young children interested is let them pick and eat from the garden.

-What if there was a guided garden tour. Gardeners would be in their plots available to talk to people on a walking tour.

-Manure- Pay UW Grounds to use a truck and front end loader to haul manure. We need a clean source of horse manure that is aged.

Website

Ann had to remove the facebook link on the website because of an update. We need to get access to the facebook account.

Adjourned

Submitted by Karen, subject to correction by the Garden Committee



Eagle Heights Garden Committee Minutes

February 13, 2019 7 P.M.

Eagle Heights Community Center
7:00 Present: Taylor, Ric, Will, Barb A, Karen, Kathryn and Jessica.
 

Minutes Motion by Will and seconded by Barb A to approve the January 2019 minutes. The minutes were approved.

Registrar Update

Kathryn said she has renewed 300 plots and has 40 new applicants. The row cover has arrived.

The seed repackaging was finished a few weeks ago and the seeds are sorted too. We have a lot of seeds.

A flat of plants has been ordered from the Arboretum for the rain garden for planting at the appropriate time.

SEED FAIR will be March 30.

Garden Worker Report

Probably in March when the snow melts and it is warmer, the tools and carts will be put out. It is a good time to stockpile mulch, but not spread it on the frozen ground.

Will still needs to get the UW Grounds people to look at the Arbor poles. Ric will resend the pole idea to Will.

Will reported that the electric pole for the shed is in progress. Kathryn has facilitated the Purchase Order. It would be great if we had it by April so we could sharpen the tools.

Garden Worker Position

Jessica reports that we can hire two garden worker candidate out of this pool if necessary.

Discussion of Spending Money

There should be a sheet up for gardeners to write their opinions about what the gardens need.

Discussion ensued about what to spend money on.

-Concrete weed pad at University Houses

-A flail mowing attachment that also grind the weeds as the paths are mowed. This attachment does not exhaust the debris and the small one could be used in plots and not affect the neighboring plot.

-Replace the cables on the 2 wheel tractor

-Order more parsnip predators

-Manure- Pay UW Grounds to use a truck and front end loader to haul manure. We need a clean source of horse manure that is aged.

-Rain garden plants- Barb A thinks we are probably good with the rain garden plants as we can have up to 52 plants with the grant from Dane County. On March 11 we will find out how many plants have been donated.

Motion by Karen and seconded by Barb A to approve $1800 for a flail mower attachment and repair the cables on the 2 wheel tractor at Middleton Power Center. Approved

Adjourned

Submitted by Karen, subject to correction by the Garden Committee

Eagle Heights Garden Committee Minutes

January 9, 2019 7 P.M.

Eagle Heights Community Center

7:00 Present: Illana, Ann, Niels, Alan, Ric, Jolene, Barb A, Barb L, Karen, Kathryn and Jessica.

Minutes Motion by Kathryn and seconded by Ric to approve the November 2018 minutes. The minutes were approved.

Registrar Update

Kathryn said she has renewed 131 plots and has 16 new applicants. Many gardeners from the 500 and 600”s are choosing to move to new plots up the hill, probably due to the flooding problems last year.

We received a large box of seeds from Berlin seeds. Kathryn ordered 2 rolls of row cover. Gardens to Be has responded positively to Kathryn’s email about plant sales this year.

April 21 Cool crops and May 19 Warm crops were proposed as dates, but April 21 is Easter…

Kathryn will consult with Gardens to Be again.

Seed repackaging will be January 21 at 9am. SEED FAIR will be March 30.

Kathryn reports that Eagle Heights shed was cleaned and a few carts and tools were left out, but they seem to have disappeared. She hopes not. Discussion ensued.

Treasurer’s report

Barb L said she will have a report for the next meeting.

Garden Worker Report

Jolene reports that the request for a temporary position for training and consulting has been approved. The permanent garden worker replacement listing has been posted and will be open until January 21. If necessary, we will be able to hire 2 workers from this listing. Jolene said it is important for us to spread the word about the opening. She will send out the electronic form of the description tomorrow.

Arbor Garden

Kathryn said plans for the former marsh at Plot 606a to be transformed into a rain garden are coming along. Barb A will apply for rain garden plants from the County. Barb A said she would like the model to be that everybody helping in the Arbor takes a section and is responsible for the upkeep. Barb A will be happy to help plant the new sections, but she needs help. Kathryn said a commitment of 1 hour a week would be right. Another section needing a volunteer is the Daylilies by the shed. Kathryn will try to find volunteers for these areas.

Plot 115


Kathryn proposed that we try to get plot 115 in good shape so it could be a plot again. She proposes planting forage Diakon to break up the clay. After discussion all thought it was a good idea.

Facebook/website

Ann bought a security system for the website after multiple hacking attempts. It is working. She said that the minutes and the Registrar’s comments are not visible on the front page. Ann requests garden photos for the front page. There was a suggestion that we have a little more information on the front page, like the co-chairs’ names. The co-chairs agreed. Jolene reports that we may be able to request a Domain name from DoIT.

Third garden worker We will write a third position description for Will, and a new garden worker will be hired in Will’s previous position. **Can Jolene contact Michiah to see if he’ll be coming back?**

Expenditures


Approved: Dollar amounts are not to exceed.

Electric pole-$2000

Water protection-$4000

Arbor Poles repair


In discussion:

Manure


There should be manure available for both gardens. The oldest and best composted manure should go to University Houses. The goal should be multiple loads. We offer to pay for transport from UW Grounds.

Flail mower attachment Middleton power would be the people to get it from – approx. $1500.

Other

We should ask the gardeners what they need for the gardens. What about a survey? A large piece of paper could be put up at the Seed Fair for people to make suggestions about what would make the garden better while they are waiting in line.

Mowing

More upkeep of the common areas was suggested.

Voles

The very large vole problem was discussed. Perhaps there could be a rock pile for a weasel home created near the weed pile. It was suggested that clear cutting at the end of the season helps the hawks catch voles in winter.

Adjourned

Submitted by Karen, subject to correction by the Garden Committee



Wednesday, February 14, 2018

2018 Minutes



Eagle Heights Garden Committee Minutes

November 14, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Present: Illana, Ann, Will, Alan, Taylor,, Kathryn and Jessica.

Minutes The October minutes were approved.

No December Meeting Will proposed no meeting in December 2018 and resume in Jan. All agreed.

Registrar Update


Kathryn said she has little to report. She assigned a plot to a visiting scholar from China last week. Around 200 people still not done workday or paid for it. Next month she will contact Gardens to Be for plants to sell in the spring. She needs to order row cover. Last year we had two rolls but ran out quickly – maybe we should get 3? A problem is that excess takes up a lot of room and mice get into it.

Kathryn would like to eliminate late fee of $20 for workday fee. All voted for elimination. No abstentions.

SEED FAIR will be March 30. Seed repackaging will be January 21.


Garden Worker Report Will said they have had plenty of workdays this year at varying times. Last one will be soon.

Facebook/website Will to email Adam, he was the person who started it and Will may also be one of the owners. **We will ask Jolene if we can get back on university web space.**

Third garden worker We will write a third position description for Will, and a new garden worker will be hired in Will’s previous position. **Can Jolene contact Michiah to see if he’ll be coming back?**

Ideas for expenditures Can we buy loads of horse manure? (Ann) Will would like to consider an electric pole at our sheds – he will talk with Lynn to find out who does it and a quote. Will would also suggest a concrete pad for weeds at university houses. He can have a discussion with Rhonda to see if that would be allowed. Alan would like the party to happen still to bring people together. Will – has a two wheel Italian tractor that could use a flail mower attachment. Middleton power would be the people to get it from – approx. $1500. He will bring a quote to the next meeting in January.

Adjourned

Submitted by Jessica, subject to correction by the Garden Committee
Eagle Heights Garden Committee Minutes

October 10, 2018, 7 P.M.

Eagle Heights Community Center

7:00 Ilana welcomed Ann, Will, Alan, Jessica, Jolene, Barb L, Kathryn, Niels, Janet and Karen.

Minutes Motion by Kathryn and seconded by Ann to approve the September minutes. The minutes were unanimously approved.

Registrar Update

Kathryn said she has been busy with the seeds. All the old seeds are organized and the seed that is too old is gone. She sent letters soliciting seed donations to companies and received 6 big boxes from Agway. She said seeds from Baker Creek were chosen by the Seed Fair Czarina, her delightful daughter Lily and herself. Renee’s Seeds will send a large box and we will pay the postage. Kathryn has also tried to diversify the seeds we receive by requesting a donation from Kitazawa Seeds, but this has not been successful. There was some question of having an earlier Seed Fair this year, but that doesn’t seem possible this year with Spring Break and holidays. SEED FAIR will be March 30. Seed repackaging will be January 21. Kathryn would like to keep the fees and application the same for next year.

Garden Worker Report

Will said the water system is being shut down. University Houses mowing will have to be done later because the ground is too wet. Will is requesting that Shorewood deliver 2 piles of leaves to University Houses and fill the leaf pile at Eagle Heights. He thinks we will have to work with MGE to make sure we can get leaf deliveries when MGE is doing their clearing project along the road. We will want to have the wood chips from the project. Will will coordinate with the Preserve. It was asked if it would be possible to deliver leaves closer to the plots next year? Will said he could use the tractor to deliver nearer the plots, but we would need to work out the details. Shorewood will manage the leaf and wood chip piles for us.

Jolene asked about the possibility of having a consulting position for the 3rd garden worker, but has not heard back yet.

New Garden Co-chair

Jessica introduced herself to the committee as a gardener with a plot at Eagle Heights. One of the things she said she is interested is that food does not go to waste. Kathryn said that there are many transitory gardeners and many gardeners that have been gardening a long time. Reaching the transitory gardeners is difficult. She asked Jessica, “How would you reach them?”. Jessica said it was difficult. Perhaps there could be an online message board or a physical message board. It was mentioned that there is a garden Facebook page. Discussion ensued. Perhaps we could connect gardeners together. After more discussion, Jessica was confirmed as the new Garden Co-Chair.

Brush clearing by MGE


MGE will start clearing brush along Lake Mendota Drive around the third week of October.

Will is going to make sure the water is off, the water line is marked and will try to contact the project manager to show them our water lines. Ann said she spoke to someone at the site that said they were going to bury the power lines. This was confirmed as true by Jolene. Note that MGE keeps changing their mind about this.

Various topics

Ann thanked the garden workers for the work on plot 115.

Treasurer’s Report

Barb L reported that the gardens have sufficient funds. Discussion ensued. Let’s have a party so Gardeners can get to know each other. How about an ice cream party? Aso we should continue repairing the retaining walls. We could electrify the sheds. About 15 water spigots need replacing. More discussion will follow at a later meeting.

The committee thanked Janet for her work as Co-Chair and wished her well at her new position.

Adjourned at 7:58 P.M. By Janet

Submitted by Karen, subject to correction by the Garden Committee






Eagle Heights Garden Committee Minutes

September 12, 2018, 7 P.M.

Eagle Heights Community Center

7:00 Ilana welcomed Ann, Will, Barb L, Ric, Kathryn, Michaiah, Barb A, Jolene, Niels, Rhonda, Janet and Karen.

Minutes Motion by Kathryn and seconded by Ann to approve the August minutes. The minutes were unanimously approved.

Road Erosion


Rhonda reports that the estimate to repair the road by the shed is $4200, which includes the digging out of the trench, a concrete protector for the irrigation pipe, the addition of a blowout fitting for the pipe and smoothing the road. Discussion ensued. There was concern that others were driving on the road. This was previously a footpath. We have the funds. Some would like to see the road repaired now. There was talk of creating an MOU with CALS and FH King about our shared infrastructure.

Motion by Kathryn and seconded by Barb L to approve the repair of the road project ($4200) and develop an MOU so future costs can be shared equitably by all.

Rhonda announced that the whole western edge along Lake Mendota Drive will be cleared by MGE this fall. There was also discussion about the needed repair of the 700’s retaining wall. Rhonda thought it needs reinforcement. Will thought the wall needs heavier T poles. The GOC will review this on their walkaround visit.

Registrar Update

Kathryn said the weed juries were done for August at Eagle Heights and for September at University Houses. She sent out 101 emails and 66 plots have been resolved. Three plots have been confiscated. It has been a difficult year. The 500 and 600’s have been underwater!

The gardens has received a wonderful donation of seeds from Agway.

Eleven plots are open, 5 small and 6 large. Michaiah has cleared 5 of the plots with workday crews.

Garden Worker Report

Michaiah reports besides clearing plots, he has not mowed a lot. Will mowed about 10 days ago. Standing water is still present in the lower field. FH King damaged the lower field with a truck. Michaiah will be using the scythe and the small power mower to clear paths. Will cleaned up around the shed and took the sign down to be repaired by Dave.

Discussion ensued about how wonderfully the new weedpile at Eagle Heights is functioning. The positive discussion lasted quite a while.

There was discussion about the garden workers plans for next year. Will requested that we consider hiring another worker because he will be a senior citizen in 2 weeks and finds the heavy work tiring. He is still quite capable of tractor driving, work group supervision and the water lines. Jolene said that approvals would be needed. Discussion ensued. Jolene said that 3 months would be needed for approvals. Jolene thought perhaps that Will could be put into a consultant role and we would try to hire a second garden worker. Jolene will report back at the next meeting.

Rain Garden

Rhonda gave permission for rain gardens at 115 and 606a. These plots have been underwater for a lot of the summer. Some of the plants could be planted this fall and some in the spring. Rhonda has provided a list of species and Barb A knows which of these have survived in the Arbor Garden this season. Discussion ensued.

Motion by Ann and seconded by Janet to spend $100 on the rain garden plants. Passed unanimously. Niels volunteered to help Barb A, Ann and Kathryn with the rain garden plantings.

There was a request that Michaiah bury plot 115 with leaves using workday labor. Michaiah said he would add it to the list. Michaiah will report his future plans to the committee at the November meeting.

Adjourned at 7:57 P.M. By Janet

Submitted by Karen, subject to correction by the Garden Committee



Eagle Heights Garden Committee Minutes

August 8, 2018, 7 P.M.

Eagle Heights Community Center

7:00 Janet welcomed Ann, Will, Barb L, Ric, Kathryn, Michaiah, Barb L. and Karen.

Minutes Motion by Ann and seconded by Will to approve the July minutes. The minutes were unanimously approved.

Registrar Update

Kathryn said that she has been busy with weed juries. She has sent 66 weedy plot notices and 33 have been resolved. Half cleaned up the plots and half gave up the plot. There are 8 large plots and 5 small plots empty. Kathryn has placed an ad in the September Housing newsletter saying that plots are free until the end of the year.

The entrance sign needs rehabilitation. Dave Williams has volunteered to fix the sign. He will do a transfer to save the old design and repaint it with enamel colors. Motion by Karen and seconded by Ann to budget $100 for paint to repair sign. Passed unanimously.

Garden Worker Report

Michaiah reports that a workday cleared the treeline and rechipped the 100’s path. The water problems have been resolved. It took longer to repair the breaks because the pipes are the old steel lines.

Michaiah says that the Greenhouse learning community does not have space for us to start plants.

The rain garden site 115 has had black plastic put down on it.
Janet was asked about the stink bug project. She said that according to her study that 20% of the stink bugs had been predated upon, but not by the parasitoid they had been seeking.

Michaiah said that he has been having 2 or 3 weekday workdays. The attendance has been low, but he will keep having them. He will also try for a workday next weekend.

Kathryn said it is probably too late for the greenhouse project this year. Gardens to Be will still be asked to be our vendor.

Arbor Poles

Will has contacted UW Grounds and has not yet heard back about the arbor poles. When we did the hose reel project, they approved the auger and a crew to operate it. Ric said he found product at Marling Lumber that could work to support the poles. Discussion ensued.

Various Topics

The rain garden idea at plots 115 and 606A were mentioned to Rhonda. She likes the idea, but hasn’t gotten back with any specifics.

Weedy plot rehabilitation was then discussed. Karen suggested that turnip greens could be seeded to keep down weeds. The greens bloom in the early spring, which is good for pollinators. Janet said that Brassicas and legumes are also natural fumigants. Discussion ensued. Michaiah said we could put down leaves. Maybe we need some cover crops. Kathryn said we probably have enough Turnip green seed for 2 to 3 plots. In the absence of other cover crops, we can use leaves.

Co-Chair Needed
Janet announced that she got a new, good job so she will be leaving. The committee congratulated her and thanked her for her service. We need a new co-chair.

Adjourned at 7:48 P.M. By JanetSubmitted by Karen, subject to correction by the Garden Committee

Eagle Heights Garden Committee Minutes

July 11, 2018, 7 P.M.

Eagle Heights Community Center

7:00 Ilana welcomed Ann, Jolene, Barb L, Edward, Kathryn, Michaiah, Barb A. and Karen.

Minutes Motion by Kathryn and seconded by Barb A. to approve the June minutes. The minutes were unanimously approved.

Registrar Update

Kathryn said that there has not been as much to do lately. A few people gave up their plots. There are 3 large plots and one small plot empty. The weed juries from June have finished their work. After checking the plots, Kathryn has contacted the plots with difficulties and people are cleaning their plots. There was a suggestion that how to apply for a garden plot should be displayed on the garden bulletin boards. All thought this was a good idea.

One of the plots next to the Arbor was under water for four days after one the recent storms. Discussion ensued about making the area a rain garden. Kathryn will check up on this idea.

Kathryn reports that the idea of using a UW greenhouse to start plants has turned out to be more work than previously thought. There are two greenhouse locations: Walnut Street and West Madison Ag Station. It was agreed that the West Madison Ag Station is too far away. At the Walnut Greenhouses the plants would need to be watered every day. All volunteers need to go through a one hour orientation. Kathryn is trying to find a time that works for the volunteers to have the orientation. Time is getting late, but she hopes to try growing starter plants for this fall. Discussion ensued. Jolene suggested that the residence Hall Learning Community at Leopold has a greenhouse too Michaiah will find out if that will work for us.

Garden Worker Report

Michaiah said that a cycle of mowing has almost been completed. Will used the tractor today around the 500’s and Michaiah scythed the edges. We now have 8 parsnip predator shovels. We received cart parts recently and can begin repair of carts.

There is a break in the water line between 727 and 729, one of the oldest lines. Discussion ensued. Kathryn succinctly described the problem in the Wednesday email note:

WHEN THE WATER IS OFF – Last week, our garden workers needed to fix a leak. So they turned the water off for that line, and left the area to dry. They came back very early the next morning, and found that someone had turned the water back on. The hole where they expected to work was full of water. They were a little annoyed. Okay, they were a lot annoyed. They asked me to mention this in my next message. So here it is: IF THE WATER IS OFF IN THE GARDENS, IT IS PROBABLY OFF FOR A REASON. We will try to do a better job from now on to let people know when we have turned off a water line, and if you have a question, you can always email me to ask what’s going on. (A number of gardeners did email me about the water being off.) Our water system is old and quirky, and needs frequent repairs. Most often, the water has to be turned off in order to make the repairs, and if the problem is below ground, the ground has to dry out before our workers can get at it. Our workers do their very best to fix water problems on weekdays so that the water is available on Fridays and weekends.”

The garden workers will try to have the water line repair done by Friday.

The arbor poles repair project was discussed. We all agreed that the idea that Will had about consulting UW Grounds about how the repair the structure was excellent and we are interested in their recommendations.

There probably won’t be any workdays in August due to the heat. Workdays will resume in September. There was some discussion about plot clearing and Michaiah said he would welcome help. This would occur in August.

Wild parsnip has been removed from the gardens by Ann, Kathryn and Karen. Please report any wild parsnip sightings to Kathryn.

Various items

Michaiah said he will put down the new black plastic to kill the weeds in Plot 115. The piece of plastic there now is too small.

Ann reported that she contacted someone about the safety of Spinosad. She needs to tell them what brand our Spinosad is because sometimes the inert ingredients can be a problem.

There was a discussion about the problem of biting flies. It was suggested that they are more attracted to wet skin, so try not to splash yourself when watering.

There was more discussion about the rain garden idea near the Arbor. Someone suggested that we could apply to get free rain garden plants through Plant Dane free nature plants program. Our gardens are in a wellhead protection zone. Discussion ensued.

Adjourned at 7:37 P.M. By Ilana Submitted by Karen, subject to correction by the Garden Committee 




Eagle Heights Garden Committee Minutes

June 13, 2018, 7 P.M.

Eagle Heights Community Center

7:00 Ilana welcomed Ben, Ann, Ric, Janet, Barb L, Edward, Kathryn, Will and Karen.

Minutes Motion by Kathryn and seconded by Ric to approve the May minutes. The minutes were unanimously approved.

Registrar Update

Kathryn said that there were 11 cancellations and the plots were reassigned. There is still a waiting list. All the row cover has been sold. The webmaster has left and Ann has volunteered to be the new webmaster.

Kathryn said the weed juries have started. There are 4 weed juries for Eagle Heights and one for University Houses.

Garden Worker Report

Will said all of University Houses has been mowed and most of Eagle Heights except the perimeter. Both weedpiles have been cleaned out once by Shorewood. The 700’s path has been rechipped. The blackberries and raspberries have been pruned. Will is trying to get wood chips from a tree service. Michaiah has been doing a lot of mowing.

There is an opportunity to grow starter plants in the UW greenhouse. We would rent a table at the cost of $46 a month. The materials needed would be provided at cost. Volunteers would have to water on the weekend. Discussion ensued. What about our present relationship with Gardens to Be? How much labor would be required? The UW Greenhouse would require a short list of people who were allowed access to the greenhouse. What about a fall crop of plants? Gardens to Be does not provide a fall crop of plants. The transplanting labor could be considerable. It was agreed that we would explore it for a fall crop. Kathryn said that the donated seed could not be used except for recovering greenhouse costs.

Parsnip Predator


Ann showed us a tool the is useful for removing wild parsnips and thistles. A wild parsnip was removed from the garden at the water faucet near 810. Wild parsnips can give a horrible burn if you touch the plant.

More information here: https://dnr.wi.gov/wnrmag/html/stories/1999/jun99/parsnip.htm

We should remove it from the gardens. Discussion ensued.

Moved by Karen and seconded by Ann to buy a parsnip predator for $50. Passed unanimously.

Arbor Poles

The arbor poles are deteriorating at the base where cement has been poured around them.

Ric explored possibilities about fixing the poles. After discussion with Will, they recommend a concrete base with a metal hardware attachment cast in which will attach to the pole and keep it from having direct contact with the concrete.

Will suggests asking the UW Grounds crew for their advice. UW Grounds put in the poles for the hose reels for us at University Houses.

Moved by Barb L and seconded by Karen to approve $500 for supplies for the project.

Brown Marmorated Stink Bug

Janet said the brown Marmorated stink bug is a big pest on crops in the east, especially apples. She is conducting a research project at her work looking for natural enemies of the stink bug. She has permission from the Preserve to place stink bug eggs in the garden for a short time and then remove them to see if natural predators can be detected. Discussion ensued. She will place the eggs in public areas of the garden and only in plots of people whom she has direct permission.

We agreed that she has the Garden’s okay for this project.

Various items

It was requested that Will put down the new black plastic to kill the weeds in Plot 115.

There is a plot in Eagle Heights that has a fence on the boundary that is made of willow branches that are sprouting. Discussion ensued. If the branches were pruned, it would probably kill the willow, especially if they were moved off the boundary. Kathryn asked if we were getting more sticks. Ben said yes and these were drier so they won’t sprout.

There was discussion of the Mexican bean beetle control efforts. In previous years after we released the predator wasp, we have not needed to release again for several years. We will monitor the beetle numbers and decide if we need to release wasps.

Here is a succinct note about potato beetle from Kathryn. “We have potato beetles in the garden now- they are serious pests of potatoes, of course, but also potato relatives such as tomatoes, peppers, and eggplants. Both the adults and the larvae eat leaves, and if there’s a large enough population, they can strip the plants. Once again, the safest and most effective method for getting rid of them is to hand-pick them off your plants, and toss them into a bucket of soapy water. Some years, our garden workers spray Spinosad in areas with lots of beetles. It’s a natural substance made by a soil bacterium. It is very toxic to insects, but not to most other organisms, such as mammals, birds, or earthworms. It can be dangerous to bees, but our workers are very careful about when they spray, so that bees won’t be affected. We haven’t made a decision on spraying yet for this year, but here is a fact sheet on Spinosad: http://npic.orst.edu/”. Discussion ensued about spraying the potato beetles with Spinosad.

Sign Repainting


Janet and another volunteer will repaint the entrance sign.

Adjourned at 7:57 P.M. By Ilana

Submitted by Karen, subject to correction by the Garden Committee




Eagle Heights Garden Committee Minutes

May 9, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Janet welcomed Ben, Ann, Ric, Janet, Barb L, Barb A, Ilana, Edward, Michaiah, Kathryn and Karen.

Minutes Motion by Kathryn and seconded by Ric to approve the April minutes. The minutes were unanimously approved.

Registrar Update

Kathryn said that all plots are now assigned and there is a waiting list. There are a couple of problem plots. Plot 838A is small, triangular and shady and she is embarrassed to show it to new gardeners. She suggests that we offer it to plot 836. Plot 115 was submerged last year. Perhaps it could become a rain garden, but does it have enough water? Discussion ensued. It was said that rain gardens with native plants can tolerate dry summers. A rain garden would need a gardener to take care of it. Some people thought we should try to rehabilitate the plot for gardening. There was a question as to whether the water flow had changed with the new weed pile. Some said maybe the Preserve could help us install a rain garden. It was decided that Ben would contact Rhonda and ask about the water flow and her recommendations for the area.

Kathryn said she will be starting the weed juries and will be asking for volunteers. She also reported that necessary refunds have been given. The rules state that no permanent structures are allowed. Someone at University Houses has put up a greenhouse that takes up half the plot. Discussion ensued. Kathryn will check with the gardener about how long it will be up.

Garden Worker Report

Michaiah said he sold row cover and unpacked the order of hoes and forks. The paint has arrived and he will paint the handles. Discussion ensued about the shovels that were put out without handle paint. Polyurethane on the handles might make it difficult for the paint to stick. There was general agreement the garden tools should have painted handles.

Michaiah said that cart maintenance is needed and we will be needing some supplies. He will also be repairing some of the hose reels. There is a water leak in the 900 row that we all agreed can wait until Will is back next week for it to be repaired. Michaiah said they will start mowing using the scythe and the mower when it dries out from the rain. The power mower has been repaired and will be ready on Tuesday. The big projects on the list for work this year are the end of the University Houses main path and the retaining wall by the 700’s and FH King.


Ben, who works for the Preserve, said there is a big patch of garlic mustard in the woods next to the road where our main water line is. He said a Preserve group will be weeding it soon. Ben will also flag the hazards before the MGE work starts.

Arbor Poles

The arbor poles are deteriorating at the base where cement has been poured around them. Discussion ensued. The concrete sleeves are also cracking. These sleeves hold moisture around the poles. Perhaps a different design where the pole was held up by a metal piece embedded in concrete would be better in the long run. Ric knows a carpenter that he will consult about what we should do to repair the poles. Barb A and Ric will bring back the recommendation to the committee.

Various items


The steps at 737 need work. Discussion ensued about the condition of various steps in the garden. Michaiah thought that repairing steps with workday labor would be difficult, as some previous knowledge is required. Michaiah thinks garden workers will have to do the repairs.


Is there a protocol for abandoned plots? Kathryn said that gardeners should email her if they think a plot has been abandoned and she will contact the gardener and see if they are still interested in gardening. There is a waiting list!

Plot rehabilitation


Someone asked the status of Plot 501. It has not been assigned and needs rehabilitation. Janet will contact Will about 501 rehabilitation with the new plastic we just bought.

Important Dates

Warm Weather plant sale- May 20


Adjourned at 8:02 P.M. By Ilana
Submitted by Karen, subject to correction by the Garden Committee






Eagle Heights Garden Committee Minutes

April 11, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Ilana welcomed Ben, Ann, Ric, Vicky, Janet, Will, Barb L, Kathryn, Jolene and Karen.
Minutes Motion by Kathryn and seconded by Ric to approve the March minutes. The minutes were unanimously approved.

Registrar Update

Kathryn reported that 241 plots were signed in at the Seed Fair and we gave away about 3615 seed packets. Kathryn thanked the seed fair volunteers and Karen for their work. We recently received a box of seed from Territorial Seeds which we will save for next years Seed Fair.

There are 12 large plots and 6 small plots that are not yet assigned at Eagle Heights. At University Houses there are 3 plots left. Some of the small unassigned plots at Eagle Heights have problems which need to be remedied.

Kathryn has contacted Scott at Gardens to Be for a plant list of the cool weather crops. When she receives the list, she will post it on the gardens home page.

Garden Worker Report

Will said that 20 shovels have been rebuilt and are ready for handle painting when the weather warms. The all tools approved at the February meeting have arrived. The only the cover crop seed still needs to be purchased.

The workday planned for the utility corridor this weekend will be deferred due to rain. MGE will be clearing under their power lines and we need to remove any unused water pipe and mark our existing water pipe before they start work. MGE plans to remove all the ash trees in the corridor.

Erosion on the road from the shed to CALS

Will explained the idea to dig a trench and put a secondary protector pipe for our water lines to go through when they cross the road. The water lines cross the road in three places: the 100’s line at the top of the hill, the main path line at the bottom of the hill and the 500/600’s line a little further. Discussion ensued. There was a suggestion that we didn’t need to fix anything but the 100’s line where it is steep. The other lines are already protected by cement slabs and they are in a flat place so the road does not wash out. The bad erosion problem is the 100’s line.

Manure

Will contacted Grounds about getting manure, but they have not yet replied. Hoofers was moved to a farm near Verona. Will said we cannot bring in fresh manure. Will could use a Housing truck, but it would only have about 3-4 cubic yards. A better idea is to have manure brought by a UW Grounds dump truck at 30 cubic yards at a time. Will will try to get some manure.

Various Items


Kathryn said she is arranging 2 volunteers for the cool weather plant sale on April 22.

Will said the order of business for tasks is: A workday for the MGE corridor project, get ugly paint for the new tool handles and paint them, and then field work in the gardens.

Ben said he will try to be a contact with the UW Preserve as he works for them and has a plot at Eagle Heights. There was general agreement that this was good.

Ric asked if Orientations are done.

Discussion ensued about a border issue in the 500’s at Eagle Heights. The committee thinks it’s important to maintain the borders where they should be. Kathryn will check on the problem and Ilana and Janet will be available if necessary.

Important Dates


Cool Weather plant sale- April 22
Warm Weather plant sale- May 20

Adjourned at 7:46 P.M. By Ilana
Submitted by Karen, subject to correction by the Garden Committee

Eagle Heights Garden Committee Minutes

March 14, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Ilana welcomed Michaiah, Will, Barb L, Kathryn, Jolene, Edward and Karen.
Minutes Motion by Michaiah and seconded by Edward to approve the February minutes. After a discussion about the rehabilitation of plots, the minutes were unanimously approved.

Rehabilitation of Plots

In February we said, “Another way to rehabilitate plots is to give a gardener help by assigning 3 to 4 workday laborers to work with the gardener in their plot. The plot owner would have to be part of the workday help and would owe the gardens an extra workday for this help. We should promote this program.” We need to discuss the issue of not promoting this beyond our means to deliver the help. Perhaps we should only be offering this help on plots that we have been previously identified as terrible. Discussion ensued. The garden workers will check the plots in the spring and see which plots need rehabilitation. Ilana said we will announce it and see if the feedback warrants it. The plot owner will have to work with the workday help and will owe the gardens an extra workday.

Registrar Update

Kathryn has renewed 393 plots and assigned 115 new gardener to plots. We have 53 plots left. About 3 to 4 applications are coming in every day and are getting assigned plots. A few plots with problems have not yet been assigned. 704 was rehabbed last year with the lasagna method so it has cardboard and leaves to smother the weeds. 115 has water issues that might be solved now that the weedpile pad is in. And 501 has weed problems.

E&R Seeds sent a large box of seeds, some of which will be used for next year’s Seed Fair. They sent flowers, cabbage and basil among other things. The porta potty has been ordered for March 22. Next Wednesday the regular emails from the Registrar will start.

Garden Worker Report


Will said that 30 shovel heads are ready for new handles. The tools approved at the previous meeting have been ordered and are shipped. They will be put out after the handles are painted our ugly color. This step might need to wait for a warmer day. Pruning tools were also purchased, including loppers, shears and saws. Landscape plastic for plot rehabilitation has been ordered for a good price and is enough for 4 plots. The plastic will only be used for two weeks to kill the weeds, but not sterilize the soil.

Michaiah marked the plot numbers on the stakes for the missing marker poles. The carts and tools have been put out at Eagle Heights. He and a volunteer also pruned the pear trees with the new pruning ladder and the ladder is great.

Seed Fair and Orientation

The Seed Fair is April 7th from 9:30 to 11:00. The seeds are ready and we have 33 volunteers and some backup volunteers. The Co-Chairs will have a table near the front to talk with gardeners. We have a lot of seeds for this year. Kathryn also suggested we have a knowledgable gardener answer questions at the Seed Fair. Kathryn will try to get a volunteer.

Kathryn will lead an Orientation at noon on April 7th at Eagle Heights. She will find a volunteer for University Houses. Kathryn will also find volunteers for orientations in Mandarin and Korean. It was suggested that a part of the orientation will be how to dispose of weeds. Will volunteered to write a draft that the committee will approve of via email before the seed fair. He will also have a sign made. The sign will need to be in place by May. It was also mentioned that the garden rules should be included in the Wednesday Registrar email.

Weed Pile Swales

Discussion ensued about the drainage swales. Will said the culverts are installed and the swales need to be put in to direct the water. Culverts were installed in a different place than the plan, so Rhonda needs to review the swale placement at the site before they are put in. The culverts will also have to be kept clean. Also plot 115 will remain unassigned until we see if the water problems are solved.

Plot Rehabilitation

Discussion continued. Michaiah suggested that a multi seed mix would be a better choice for the cover crop. Will will order a multi seed mix and also a drop spreader. If we have a waiting list, then the cover crop will be turned over by the new plot owner. How easy will the cover crop be to turn over? The easier the turnover the better it will be for the new plot owner. If there is no waiting list, the cover crop can remain to keep down the weeds.

Strategic planning


Ilana suggested we have a better system for for voting and expressing opinions. What about a three card system: Red = no, green = yes and yellow = neutral or need more information. Discussion ensued. We agreed to the “Stoplight” system of cards.

Other

Bindweed is growing vigorously in the chipped paths. Vinegar could be used to suppress it, but it would require two applications.

The University Houses hose reels need maintenance because some are not turning properly. This task will need to be done the 3rd week in April when the water will be turned on.

Will needs plumbing supplies. The committee approved $200 in supplies.

Adjourned at 7:55 P.M. By Ilana

Submitted by Karen, subject to correction by the Garden Committee


Important Dates


Opening Day- March 24

Seed Fair- April 7

Cool Weather plant sale- April 22

Warm Weather plant sale- May 20

Eagle Heights Garden Committee Minutes

February 14, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Ilana welcomed Michaiah, Will, Janet, Ann and Karen.

Minutes Motion by Michaiah and seconded by Ann to approve the January minutes. Minutes were unanimously approved.

Registrar Update Kathryn could not come to the meeting due to illness, so there was no report at the meeting.

Garden Worker Update Michaiah said he might be getting another job that would only allow him to work in the gardens two days a week. He will keep us informed. Discussion ensued. Will said he was unable to keep up with the scything last summer and used the tractor to mow. Michaiah said he likes to use the scythe to mow because it meets his personal standards.

Weed Pile Swales Will said the weedpile is ready for use, but we need 6-8 more concrete blocks. Physical plant will have to do this work. He will talk to them. Discussion ensued about the drainage swales. Will said the culverts are installed and the swales need to be put in to direct the water. It was agreed that this should be the earliest workday in the season.

2017 Tool Inventory

Eagle Heights

Big Hoe 8

Small triangular hoe 7

Small rectangular hoe 8

Regular hoe 13

Rakes 16

Forks 18

Digging shovels 7

Edging shovels 6

Square shovels 1

Gravel shovels 3

Broad forks (All accounted for)


University Houses


Big Hoe 1

Small triangular hoe and Small rectangular hoe 4

Regular hoe

Rakes 4

Forks 5

Digging shovels 3

Edging shovels

Square shovels

Gravel shovels

Cultivators 3

Broad forks (All accounted for)

The discussion was divided into two parts: repairs and purchases.
Many shovels have broken handles and can be repaired. There are also some broken rakes. Long handled shovels are easier to use, but get broken more often.
We need to buy new forks because many of the broken ones cannot be fixed. Discussion ensued about the types of forks to buy. We all agreed that that we will not buy any more of the all metal forks.


The agreed tool purchase is as follows:


Garden Forks- 12

Triangular hoes- 6

Regular hoes- 10

Fine tines leaf forks- 3

New shovel and rake handles

Weed tarp- 1 (See later discussion)


Ilana asked if some of the tools could be fixed before the next meeting and Will said yes.

Plot Rehabilitation

It was agreed that we need manure at the gardens. Will will explore our options about getting aged horse manure. Discussion ensued.

We also discussed the problem of really weedy abandoned plots. Roto tilling is bad for plots with quackgrass. Last year Michaiah and Dane managed to clear 5 or 6 of the 16 to 20 plots on the terrible list. Rehabilitating a plot with cardboard, leaves and compost is really time consuming. There is a Canadian organic gardener that mows a bad plot, waters it and uses a weed tarp for two weeks only to kill the weeds. Then sews a cover crop to control the weeds. We agreed to try this method on one or more of the plots that are really bad. This would only be a few plots a year.

Another way to rehabilitate plots is to give a gardener help by assigning 3 to 4 workday laborers to work with the gardener in their plot. The plot owner would have to be present and would owe the gardens an extra workday for this help. We should promote this program.

Adjourned at 8 P.M. By Janet

Submitted by Karen, subject to correction by the Garden Committee
Important Dates


Opening Day- March 24
Seed Fair- April 7

Cool Weather plant sale- April 22

Warm Weather plant sale- May 20


Eagle Heights Garden Committee Minutes

January 10, 2018, 7 P.M.

Eagle Heights Community Center


7:00 Janet welcomed Kathryn, Ann, Rosemary, Rollie, Michaiah, Will, Ulrike, Ric, Jolene, and Karen.

Minutes The December minutes were unanimously approved.

Registrar Update Kathryn reported that 165 gardeners have renewed and there are 26 new gardener applications. A handful of people used the online application. Scott at Gardens to Be will be selling plants this year. The Cool weather plant sale is April 22 and the Warm weather plant sale is May 20. Kathryn is asking Scott to send a list of plants.

Two rolls of row cover from Johnny’s have been ordered for $764. We need someone to cut the row cover. Michaiah and Will will take care of it before the Seed Fair on April 7th.

The Seed Fair is being organized. An email will be sent out getting volunteers for seed repacking and another date for the seed sort.

Garden Worker Update
There was little to report, due to the season. Michaiah said a third garden worker would be a good idea. It would be nice to work with someone got sick. The worker hours used were lower than the budget. Discussion ensued. Our budget needs to accommodate the workers we hire. It is difficult to justify the third worker when the hours that are available to the two workers are not being used. Could there be a smaller position of 10 hours a week? Older budgets had money in plumbing that could be moved if there was an need. The work is very manual, it wouldn’t be the worst thing to have a third worker. Jolene stated that creating a new position is time consuming.

Strategic Planning Janet opened the discussion by discussing the role of the garden committee. Discussion ensued. Janet will send out a survey.

Adjourned at 7:45 P.M. By Janet

Submitted by Karen, subject to correction by the Garden Committee

Important Dates

Seed Fair- April 7

Cool Weather plant sale- April 22

Warm Weather plant sale- May 20


Eagle Heights Gardens Mission Statement

Mission

The University Apartments Community Gardens are an opportunity for the UW Madison community and area residents to enjoy nature, build community, learn about gardening, and feed their families. Specifically our purposes are:

Nutritional – The gardens are an important source of fresh produce for many students and their families

Recreational – The gardens are an opportunity for many people to enjoy nature and interact with the earth.

Educational – We help our gardeners learn about the natural world, new gardening techniques, and ways to garden in an organic or environmentally friendly manner.

Community building – The gardens are a place where students, university and community members from diverse age groups and cultural backgrounds can interact, learn from each other, and share in the creation of an aesthetically pleasing and environmentally friendly space.

These purposes are an outgrowth of the broader goals of the Lakeshore Nature Preserve, of which the gardens are a part, and its mission to "shelter biologically significant plant and animal communities for teaching, research, outreach, and environmentally sensitive use, and safeguard beloved cultural landscapes."